The challenge
StackEleven Marketing was manually reconciling ad leads with club transactions using 4 interns spending 640 hours/month on data entry. This $50K/year process was error-prone, created reporting delays, and made scaling impossible—they were stuck serving just 4 clubs.
- Pickleball marketing agencies ran ads without tracking ROI, creating an unmet market need.
- Manual reconciliation of reservation and CRM data consumed 640 hours monthly ($50k annually) with 4 full-time interns.
- Human error in manual processes caused missed leads and inaccurate reporting, damaging client trust.
- The manual operation prevented scaling beyond 4 clubs despite having a competitive advantage.
The solution
We built an automated attribution system integrating Court Reserve, PlayByPoint, and PodPlay APIs with GoHighLevel CRM using n8n. Daily Slack reports now deliver real-time ROAS data for every client with zero manual work.
The results
The freed team now focuses on high-leverage activities: client strategy, campaign optimization, and business growth instead of data entry. Chase and his team can onboard new clubs in minutes with a streamlined Facebook Ads + GoHighLevel connection process. What started as a manual bottleneck became Stakeholder Marketing’s unfair advantage. By automating 3,360 monthly hours of data reconciliation, they didn’t just save money—they unlocked the ability to scale, dominate their niche, and provide a level of transparency that keeps clients loyal. In a market where competitors still fly blind on ad performance, Stakeholder Marketing delivers daily ROAS reports that prove their value.